Platform Features
Everything you need to manage your fleet operations efficiently
Fleet Asset Management
Track every vehicle, trailer, and piece of equipment in your fleet with comprehensive asset profiles. Store VINs, license plates, specifications, photos, and complete service history in one centralized location.
- Unlimited asset tracking for trucks, trailers, and equipment
- Document storage for registrations, insurance, and permits
- Complete maintenance history with searchable records
- Asset status tracking (active, in-shop, out-of-service)
- Custom fields for industry-specific requirements
Work Order Management
Create, assign, and track work orders from request to completion. Whether it's routine maintenance or emergency repairs, keep everything organized and on schedule.
- Digital work order creation with photo attachments
- Priority levels and due date tracking
- Assign technicians and track labor hours
- Parts and materials tracking with cost allocation
- Status updates and completion workflows
Preventive Maintenance & DVIR
Never miss a scheduled service again. Set up recurring maintenance based on mileage, engine hours, or calendar intervals. Enable DVIR inspections for DOT compliance.
- Mileage-based service intervals (oil changes, tire rotations)
- Time-based reminders (annual inspections, permits)
- Engine hour tracking for equipment
- Automated SMS and email reminders
- DOT compliance scheduling and DVIR inspections
Invoicing & Payments
Generate professional invoices, track payments, and manage accounts receivable with integrated payment processing. Get paid faster with digital invoicing.
- Auto-generate invoices from completed work orders
- Accept credit card and ACH payments online
- Automated payment reminders
- Customer account management and history
- QuickBooks integration available
Multi-User Access & Roles
Control who sees what with granular role-based permissions. From fleet owners to drivers to mechanics, everyone gets the access they need and nothing more.
- Role-based access control (Owner, Manager, Technician, Driver)
- Custom permission sets for specialized roles
- Multi-location support with isolated data
- Activity logging and audit trails
- SSO integration for enterprise customers
SMS & Communication
Keep everyone informed with built-in SMS notifications and two-way communication. Send appointment reminders, status updates, and receive inbound messages.
- Automated appointment and service reminders
- Two-way SMS for quick communication
- Job status update notifications
- Customizable message templates
- Opt-out management for compliance
Reporting & Analytics
Make data-driven decisions with comprehensive reports on maintenance costs, technician productivity, and fleet performance. Export data when you need it.
- Cost per mile and cost per asset reporting
- Technician productivity and labor analysis
- Parts usage and inventory reports
- Scheduled vs unscheduled maintenance ratios
- Export to CSV/Excel for further analysis
External Shop Dispatch
Send work to external service providers with secure portal access. Shops can update job status, add line items, and upload photos - all without needing an account.
- Token-based portal access - no login required
- Real-time status updates from external shops
- Line item and cost tracking
- Automatic completion notifications
- Configurable access levels and expiration
API & Integrations
Connect MyFleet.Tech with your existing systems using our REST API. Integrate with telematics, accounting software, and other fleet tools.
- Full REST API with OpenAPI documentation
- Webhooks for real-time event notifications
- Telematics integration (Samsara, Geotab, etc.)
- Accounting software sync (QuickBooks, Xero)
- Custom integration support available
Ready to streamline your fleet operations?
Get started today with a personalized demo of MyFleet.Tech
Request a Demo